PTO Officer Positions



• Preside over Board Meetings, Committee Chair Meetings, Special & General PTO Meetings
• Serve as leader and key contact for the PTO
• Act as the liaison between school Principal, staff members and parents
• Appoint chairpersons for special committees
• Coordinate the work of the officers and committees so that the PTO’s objectives can be met
• Evaluate and oversee events and fundraising effort and needs

Vice President(s)

• Perform President’s duties in the event of the President’s absence
• Act as an aide to the President where needed
• Perform the duties of the President in the absence or inability of that officer to serve
• Assume other responsibilities as assigned by the Executive Board
• Coordinate the general activities of any Special Committees created by the Executive Board
• Ideally – is willing to serve as President in the future


• Responsible for and have custody of all PTO funds
• Make disbursements as properly authorized
• Assure that PTO policies and best practices are followed with regards to funds
• Prepare financial reports for each meeting and as needed
• Prepare the books for an annual audit
• Provide monthly budget report, accounts payable transactions and reimbursements, accounts receivables, reconciliation’s and other financial responsibilities
• Assists Committee Chairs with obtaining opening cash and closing out events and fundraisers
• Make all deposits and withdrawals from PTO bank account


• Keep the minutes of all general meetings and all meetings of the Executive Board
• Prepare correspondence and perform all other duties assigned
• Maintain master documents
• Help recruit committee chairpersons for all vacant standing committees of the board
• Keep the calendar of events for the PTO
• Coordinate new membership information and maintain a record of all PTO members and volunteers
• Express in writing gratitude for donations from community businesses

Committee Chair(s)

Organize volunteers, donation and other needs for event such as:

• Ice Cream Social
• Fall Festival
• Fall Fundraising
• Parents Appreciation
• Enchanted Dance
• Teachers and Staff Appreciation

* All PTO Officers shall act as Ex-officio member of most committees.